Cold Calling Has Changed Forever!
Are you looking for an effective way to market to sellers your real estate business? Cold calling can be a highly successful strategy, and our trained virtual assistants can handle it for you. With just a few clicks, you can have a skilled VA working for you, taking care of all your cold calling needs and freeing up your time to focus on other important tasks. Plus, with reliable work ethics, attractive pay scales, and the ability to work from home, VA's are a valuable asset to any real estate team. Don't miss out on this opportunity to 10X your company's productivity and get a trained cold calling VA today.
This is how you can BUY back your VALUABLE time! ⏳
Your VA will spend on or around 3 to 6 weeks learning about our systems, with our processes, we pay their wages during this time.
DISC + English Tested
We provide you with a DISC Personality, English, and Five Other Reports on Every Candidate.
Our team filters down to the best VA after a tedious interview process.
☝🏻Step One: See What Our Cold Callers Can Do.
Our cold calling VAs will have experience and training using an automated dialer system to make calls to seller leads. They are experienced in talking to sellers and using our scripts to bring in leads. This VA has great English-speaking capabilities and is experienced in making calls. They are DISC personality tested to be natural "Sales People".
They are trained in:
Pulling Seller Lead Lists
Skiptracing Lists for Phone numbers
Cold Calling Prospects using an Auto Dialer
Using Podio CRM to Enter, Manage, and Work Leads
Note: If you would like to train your VA on any additional tasks, you can do this by screen recording how you complete a process from start to finish and forward that video to your VA to learn from.
Expected Additional Costs with this Trained Cold Calling VA on top of the Placement Fee: Their hourly rate (Part or Full time, It's Your Choice), $129+ in monthly subscriptions
REQUIRED: Motivated Seller Lists Pay As you Go (as needed). We train primarily on Direct Skip's Vacant, Absentee, and Tax Delinquent List. We also have optional training for these Lists: Listability Absentee Owners List, Cameron Dunlap Vacant Feed, and Exact Data Vacant List.
REQUIRED: Skiptracing (Pay as You Go)
Cost: Free, just pay .11 per "Hit" on your uploaded data lists. Directskip is the best performing skip trace tool we have used to date.
REQUIRED: Automated Dialer for Cold Calling (Monthly Subscription)
Cost: $119.99+ Varies based on users. A system that allows your VA to call a large list of leads efficiently. Multiple calls will be placed simultaneously, and the first to pick up will be connected to your VA. It is the best way to cold call.
OPTIONAL: Podio (Setup Fee + Monthly)
Cost $24/month per user. If you choose to get our fully built Podio system at checkout, we will discount it from $6997 to $4997
Podio is where you will store, manage, and work leads from new incoming leads to closing the deal. Also allows you to track your marketing and KPIs. To learn more about our Podio Powerhouse system that we will discount with your VA Purchase, go to https://www.realestatematt.com/podio-powerhouse-1
OPTIONAL: Callrail (Monthly Subscription)
Cost: Starts at $30/month per user
Provides local numbers for your marketing campaigns that can be forwarded to you, your call center, or a voicemail that you later return.
Also provides tracking and analytics for phone calls and web forms. The tracking is very important to know which list/marketing combinations are driving leads to your business. If you plan to get a marketing VA or an AQ VA, you will need this.
Anna Capistrano (VA)
I have been with Rapid Assistants for a month now, and I feel I'm growing with the company every single day. Our capability is not measured by what we can't do. Rapid Assistants provides continuous training, encourages improvement and we have an amazing support team!
With Rapid Assistants, you are never alone! They truly care about their clients and employees.
Ethan Ball (Client)
Hope all is well. Just wanted to report back on how things are going. I've been using a cold caller (Jeff) for a little under 30 days.I'm happy with him and how he is doing and it's beginning to pay dividends in my business. I'm keeping track of costs and production and when we have enough data I'd love to share the revenue numbers with you. It's my estimation that he will have generated me an additional 15k in the first month. Probably closer to 20k all said and done. Gross numbers. Some of that will be recurring annual revenue as well.
Victor Cuevas (VA)
I'm barely new to the company, and right from my interview, I knew that Rapid Assistants is going to impact my learning experience for good. It has offered me the growth opportunity by recognizing the best of my abilities as a VA. I feel glad to work in such a challenging and positive work environment. The training and development never stop to keep your passion alive, but will also help you further your career. Shoutout to my Trainer: Hazel, thank you so much for the support and patience. I'll keep on progressing as I learn more from you guys.
Naor G (Seller Lead That Became a Client)
"Your Cold Caller VA was so good! I have other people doing Cold Calling for me and is Cold Calling me for my properties as well but when I was able to speak with her I knew to myself that I should hire someone from where she is working"
Ed O'Kefee (Client)
"A ton of leads are flowing in thanks to direct mail and Matt Larson's Cold Caller VA! In fact, we just took a $50k property on assignment. Thanks to Matt's Cold Caller!"
Brandon M (Client)
" I’m very happy with the services. Anna, my Cold Caller VA has been with me for a long time and she always did an amazing job."
Kim E - Cold Caller VA, Working for Barbara G
"Working with Rapid Assistants has been a life changer for me. I have been blessed with amazing clients and at the same time I am being supported by amazing management people that are always making sure to help us out with coaching and troubleshooting to provide better output."
May M - Cold Caller VA, Working for Frankie F
"Rapid Assistants has been one of the best if not the best VA agency I have ever worked with. The clients are very supportive and so is the management every step of the way. Thank you!"
🙌🏻Step Two: Purchase Your VA
- Hiring - Startup Fee. This is the startup cost for us to screen and find a vetted VA, and then train them on either cold calling or marketing over a two-week period to bring them up to speed on our real estate systems and strategies. Once they are trained, we hand them off to you, ready to work!
- Weekly Wages - Once your new VA is trained, they are your sole employee, but must be paid through our secure invoicing portal. We will have previously agreed on their hourly rate (Avg. $7.75/hr), and you will be sent a weekly invoice for their time. You will take the amount owed, and pay it through the portal.
- Daily Reporting - Your cold caller is trained and required to submit you daily KPI reports. These reports are how you and Rapid Assistants will gauge your VA's success!
What Qualifies Us to Train Your VA:
Thousands of Real Estate Transactions Completed, with VA's involved in every one.
Our real estate company buys and sells 20-30 houses a month and has for over a decade. Our company has purchased over 85 million dollars worth of real estate in the last 3 years alone.
A Pre-Built Training Library
In addition to providing real estate investors with Fully Trained Virtual Assistants, we also sell real estate education to the masses. We have created some of the best education available today, and your VA will have access to the entire library to learn as they go.
We Employ 15 VA's on Our Staff
We know Virtual Assistants. With 14 VA's on staff and more being added monthly, we have been slowly restructuring our real estate business to run every position with a Virtual Assistant. (Except for "Boots-On the Ground" Positions)
How it Works and Training Details:
It can take up to 3-4 weeks to find, train, and place your VA. That is an estimated time frame but of course, will vary depending on your needs and our availability of Virtual Assistants.
Make sure that. you check your email often as this will be the way you will be contacted with your VA to review once we have one available.
Keep in mind that we cannot 'hold' VAs for a period of time as they rely on a steady income and we have to make room for our new VA candidates in training.
You do have the option to accept or wait for the next available VA. All VAs are on a first come first serve basis so please keep that in mind when you make a decision to move forward with a candidate. If you choose to wait, it could be weeks before you receive another option depending on availability. Other clients will be receiving the VA's information and also have the option to accept. Once a VA is accepted, that VA is no longer available. We will do our very best to update you as soon as this happens so that you are aware. If this happens, you will get another email once a new VA is ready for review.
What makes a client successful with a Cold Calling VA?
Consistent daily lead generation stems from having adequate and quality data. You must purchase quality data from a reputable source and have the data skiptraced through a superior data source. If you use junk lead sources or data pull sites, you won’t have good connection rates which means less time talking to potential sellers.
Who pulls the list and skiptraces the list?
You should have someone on the team assigned as the ‘lead’ processor. This is usually the marketing VA or the cold calling VA, with the guidance of you, the client. If you have more than 1 VA on your team, you will need to designate one of those VAs to be in charge of this task to avoid duplicate list pulls and any confusion around the list purchase or skip tracing. You will also need to give your VA permission to make any purchase. We are not responsible for any purchases made by the VA on your behalf.
What is the timeline to get a VA?
Due to the high demand, we do not start sourcing or training your VA until you have paid the deposit. Once the purchase has been made, we estimate it will take 3-4 weeks on average to source, train, and place your VA. This is an estimated timeline and can change due to the availability of our VAs so feel free to reach out to us for a current estimate at any time.
What to expect during the waiting period?
After you purchase your VA, there will be the stated waiting period while we are hard at work sourcing, screening, and training your VA. You will receive a confirmation email of the purchase and that will alert us to begin the search for your VA. We will request any additional information needed. During the waiting period, there are rarely any updates to the process so you may not hear from us for a while but we are always here for you. Feel free to reach out to us if you have any questions about the process or the timeline.
Can I choose my VA?
Yes. Once a VA that matches your needs is available, we will present you with their information. All VAs are on a first come first serve basis and are sent to multiple clients to avoid any delay in the VAs employment. You will receive one VA option at a time. If you choose to decline the VA, you will be presented with another option once available.
Do you provide oversight, tracking, or manage my VA on a daily basis?
No. Once a VA is placed, it is up to you to manage the VA’s day to day activities and schedule. You will manage the VA just as you would any employee. The VAs are trained to send their SOD (start of day) and EOD (end of day) emails which will include their end of day KPIs. It is up to you to ensure they are in attendance, on task, and hitting goals throughout the work day. You will want to make sure they have a sufficient amount of leads to work and that you respond to offer requests as soon as possible.
Why does my VA appear offline?
Cold Calling VAs will spend the majority of their day in the Cold Call Platform dialing consistently and talking to sellers. They may not appear in your CRM as active because they are busy in their campaign. If you ever have doubts about your VA’s current status, reach out to them and ask for an update. You can also log into the platform to check activity and timestamps. If you feel you need additional oversight we can refer you to our affiliate, Hubstaff if you would like to sign up for their services to track your VAs time, activity, and see screenshots of their work. We do not handle this set up or management but can provide you a VIP link. Just reach out.
Do you provide ongoing support and training?
Yes. We are here for questions, help with troubleshooting, and any concerns you or the VA may have.
The VAs also continue to have access to our full training library and resources while they are a Rapid Assistant.
Can my VA work part time?
Yes. We have part time and full time options available for this VA type.
How do I pay my VA?
VAs are paid weekly through our company. We will invoice you and you will have two options for payment.
Option 1: Sign up for autopay
Option 2: Pay the weekly salary in advance. You will receive an invoice for the first 2 weeks on your first invoice.
We will invoice you to collect payment on Friday or Saturday and the VA will be paid on their scheduled payment date the following Monday/Tuesday/or Wednesday depending on where they fall in our billing schedule. It’s important that we collect your VA payment on time so we can promptly set up the payment to go out to your VA on time. If we fail to receive payment, we will have to pause your service and pull your VA.
Are VAs paid for holidays or time off (sick or regular leave)?
No. VAs are only paid for hours worked. So be sure to review your invoice completely and let us know if there are any discrepancies so we can make appropriate adjustments if a VA was out sick or on vacation.
Keep in mind that although they are not provided with paid time off, VAs are just like any other employee and will face illness and need time off occasionally. Unless it becomes a recurring issue or a pattern, this is totally normal and to be expected. They should still be in communication with you and always update you if they plan to be out for any reason. Please contact us right away if you are having any issues reaching your VA.
Can I hire my VA directly?
No. Your VA is employed by Rapid Assistants and is outsourced to you. They have a non-compete and non-disclosure agreement signed with us and they are not allowed to be directly employed with our clients. They are also not allowed to share our detailed training techniques, our online library resources, or discuss HR related issues such as pay with a client. This goes against our internal policies and signed agreements.
What are things my Cold Calling VA will be trained to do?
Apply Cold Calling Best Practices
Pulling and Purchasing Seller Lead Lists
Calltools for cold calling
Assessing seller motivation
Podio CRM to Enter Leads
Create Podio and Calltools campaigns
Campaign KPI review and minor troubleshooting skills
What are things my VA is not trained to do?
The VA Is not trained outside of the scope of details above but more specifically they are not trained in these areas:
Text Message marketing
Negotiating with Sellers
Building buyers’ lists
Can I ask my VA to do other tasks?
We do not recommend this because it will impact your lead generation. If you ask your VA to perform any function outside of their trained objectives, you will need to provide the training and oversight. We also will not be able to effectively troubleshoot your lead generation if your VA is not performing lead generation duties full time.
What systems are they trained on?
Direct Skip Seller List Pulls
(Alternative List Sources available in training library)
Free Lead Generation
Direct Skip Skiptracing
Callrail for call tracking
Podio CRM to enter leads
Calltools for cold calling platform